Open topic with navigation

Checking In a File

When you check a file in to Librarian, you submit any changes that you made to the file to Librarian. This file then becomes the latest revision of the file and receives a new revision number. Other users can then check out this latest revision.

Whenever you check a file in to Librarian, a good practice is to add a comment to the revision that describes the changes that were made. By default, Librarian requires users to add a comment, but you can remove this requirement by clearing the Comment required check box in the System Setup dialog.

ClosedTo check a file in to Librarian

  1. In the Folders pane, click the Checked Out to Me directory or browse to the folder in the Library directory that contains the file that you want. If the file is waiting for your approval, you can also click the Waiting for My Approval directory to find the file.

  2. In the Files pane, select the file that you want.

  3. Open the Check In File(s) dialog by using one of the following methods:

    • Right-click the file, and then click Check In.

    • On the File menu, click Check In.

  4. In the Check In File(s) dialog, add a comment in the Comments field if required, select the transition that you want in the Transition list (if the file is assigned to a workflow and if the workflow contains more than one possible initial state), and then click Check In.