Granting Access Permissions for Printers

By default, all users can access all printers in your network. As an administrator, however, you can limit who can access specific printers. You do this by using the Add Users/Groups to Permissions dialog on the Permissions tab of the Printer Details page to grant specific users and user groups access permissions and to remove those same permissions from the All Users group.

When you configure permissions for specific users and groups, you must also remove those permissions from the All Users group. Otherwise, the All Users permissions will supersede any custom permissions that you configure.

The access permissions specify which actions the users and user groups can perform:

  • Print: Specifies that the user or group can send a print job to the selected printer.

  • View Print Jobs: Specifies that the user or group can view the print job queue and print history for the selected printer.

  • View Printed Items: Specifies that the user or group can view the label data and previews of printed items that were printed by the selected printer. (When this permission is selected, the View Print Jobs permission is also selected automatically.)

  • Manage Printer: Specifies that the user or group can manage the selected printer, such as pausing or canceling print jobs, clearing the print queue, changing default printer settings, and performing printer actions like calibrating or restoring factory defaults. The modification of printer settings in BarTender Cloud is not supported for all printers.

ClosedTo open the Printer Details page

  1. Click to open the BarTender Cloud menu.

  2. On the BarTender Cloud menu, click Administration to open the Administration menu.

  3. Click Printers.

  4. From the list of printers and groups, select the printer whose details you want to view.

ClosedTo grant access permissions

  1. On the Printer Details page, click the Permissions tab.

  2. Click .

  3. In the Add Users/Groups to Permissions dialog, click to display the Groups or Users list.

  4. Select the groups and users you want to add, then click outside the dialog to confirm the selection.

  5. Click Add.

    BarTender Cloud adds the new groups or users to the Permissions section of the page.

  6. Click to display the permissions settings for the new group or user, then select the specific actions you want to grant permissions for.

  7. Repeat step 6 for any other groups and users as needed.

  8. In the All Users group box, clear the checkboxes for the actions that you selected for the specified groups and users.

  9. Click Save Changes.

ClosedTo remove one or more access permissions

  1. On the Printer Details page, click the Permissions tab.

  2. In the Groups or Users list, click for the group or user that you want.

  3. Clear the checkboxes of the specific actions you want to remove permissions for.

  4. Repeat steps 2 and 3 for any other groups and users as needed.

  5. Click Save Changes.

ClosedTo remove all access permissions

  1. On the Printer Details page, click the Permissions tab.

  2. In the Groups or Users list, click for the group or user whose permissions you want to remove.

  3. In the Remove Permissions dialog, click Remove.

    BarTender Cloud removes the selected groups and users from the Permissions section of the page.

  4. Repeat steps 2 and 3 for other groups and users as needed.

  5. Click Save Changes.

    BarTender Cloud deletes the selected groups and users from the printer's Permissions section.

Printers must be assigned at least one user or group. If you remove the last user or group from a printer's Permissions section, BarTender Cloud automatically adds the All Users group with all permissions selected.