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Adding Phrases from a Library to a Document

After you create a phrase library and connect it to your document, you can specify the phrase that you want to use as the data source for a specific template object. You do this by dragging a phrase library to the template to create a text object and then selecting the phrase that you want or by changing an existing template object's data source type to Library Phrase and then selecting the phrase that you want. When you take these actions, you simultaneously create the phrase as a Library Phrase data source.

If you need to change the phrase that an object is linked to, you can do this by selecting another phrase from the phrase library to be the object's data source. You can also turn part or all of a text object's existing Embedded Data data source into a phrase in a connected phrase library, which simultaneously creates that phrase as a Library Phrase data source for the object.

The following procedures assume that you have connected a phrase library to your document. For information about how to do this, refer to Creating and Connecting to a Phrase Library.

ClosedTo add a phrase from an existing library to a text object

  1. Drag the phrase library from the Data Sources pane of the Toolbox to the location on the template where you want to place the text object. Alternatively, create a text object on the template, and then drag the phrase library that you want to the object.

  2. In the Select a Phrase dialog, select the phrase that you want, and then click OK.

ClosedTo add a phrase from an existing library to a barcode object

For this procedure to generate a valid barcode symbol, your barcode symbology must support text encoding.

  1. Double-click the barcode object to open the Barcode Properties dialog. Alternatively, right-click the object, and then click Properties.  

  2. On the Data Source tab of the Data Sources property page, click for the Type field to start the Change Data Source Type wizard.

  3. In the wizard, follow these steps:

    1. On the Select Data Source Type page, change the type to Library Phrase, and then click Next.

    2. On the Library Phrase page, use the Library list to select the library that you want.

    3. Click for Phrase ID to open the Select a Phrase dialog. In the dialog, select the phrase that you want, and then click OK.

    4. In the Language list of the wizard, select the language that you want. To make changes to the options in the Language list, click Configure Languages to open the BarTender Document Options dialog, and then configure the document language set that you want.

    5. Click Finish to close the wizard.

  4. Click Close to close the Barcode Properties dialog.  

ClosedTo change an existing template object's data source type to Library Phrase

Start the Change Data Source Type wizard or New Data Source wizard, as follows:

In the wizard, follow these steps:

  1. On the Select Data Source Type page, change the type to Library Phrase, and then click Next.

  2. On the Library Phrase page, use the Library list to select the library that you want.

  3. Click for Phrase ID to open the Select a Phrase dialog, select the phrase that you want, and then click OK to close the dialog.

  4. In the Language list, select the language set that you want to use. To make changes to the options in the Language list, click Configure Languages to open the BarTender Document Options dialog, and then configure the document language set that you want.

  5. Click Finish to close the wizard.

ClosedTo change the phrase that is used for an object

  1. Double-click the object to open the Object Properties dialog. Alternatively, right-click the object, and then click Properties.  

  2. On the Data Source tab of the Data Sources property page, click for Phrase ID.

  3. In the Select a Phrase dialog, select the phrase that you want, and then click OK.

  4. Click Close to close the Object Properties dialog.  

ClosedTo add a phrase from a text object to a phrase library

  1. In the text object, select the text of the Embedded Data data source that you want, right-click it, and then click Add to Phrase Library.  

  2. In the Add to Phrase Library dialog, enter an ID for the new phrase; specify the library to add it to; specify the language of the new phrase; optionally edit the phrase and/or add a category, tags, and comments; and then click Add. The selected text is then automatically created as a Library Phrase data source for the text object.