Managing User Roles

As an administrator, you can create and configure a new user role in BarTender Cloud and edit or delete an existing role.

BarTender Cloud provides default user roles that have pre-assigned permissions. The following default roles are available:

  • Print Operator: Users who have this role can print and reprint documents, manage printers, and view their print history.

  • Content Manager: Users who have this role can print and reprint documents and upload, organize, and manage files and folders.

  • API User: Users who have this role can perform the same tasks as users who have Print Operator and Content Manager roles can (print and reprint documents, manage files and folders, manage printers, and view print history), and they can also use the BarTender Cloud REST API from within your custom application.

    • Note:  Access to the BarTender Cloud REST API is included with the Automation subscription plan.

  • Auditor: Users who have this role can manage files and folders and view print history.

Note:  Administrators can limit access to printers, files, and folders by granting or denying permissions to specific users and groups for specific items, regardless of user role. For more information, refer to Granting Access Permissions for Printers and Granting Access Permissions for Files and Folders.

ClosedTo create a new user role

  1. In the left navigation pane of the Manage Cloud Account view, click Roles to display the Roles page.

  2. Click Create Role.

  3. In the Create Role dialog, enter a name for the role in the Enter Role Name field.

  4. In the permissions list, turn on or off the permissions that you want users who are in this role to have or not have.

  5. Click Create.

ClosedTo edit an existing user role

  1. In the left navigation pane of the Manage Cloud Account view, click Roles to display the Roles page.

  2. In the roles list, click for the role that you want to edit, and then click Edit.

  3. In the Edit Role dialog, edit the name in the Enter Role Name field as needed, and in the permissions list, turn on or off the permissions that you want users who are in this role to have or not have.

  4. Click Save.

ClosedTo delete an existing user role

  1. In the left navigation pane of the Manage Cloud Account view, click Roles to display the Roles page.

  2. In the roles list, click for the role that you want to delete, and then click Delete Role.

  3. In the Delete Role dialog, click Delete Role.