Managing User Roles

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As an administrator, you can create and configure a new user role in BarTender Cloud and edit or delete an existing role.

  • To open the Roles page, click on the header bar, then click Administration in the BarTender Cloud menu, select Security, then Roles.

BarTender Cloud provides default user roles that have pre-assigned permissions. The following default roles are available:

  • Print Operator: Users who have this role can print and reprint documents, manage printers, and view their print history.

  • Content Manager: Users who have this role can print and reprint documents and upload, organize, and manage files and folders.

  • API User: Users who have this role can perform the same tasks as users who have Print Operator and Content Manager roles can (print and reprint documents, manage files and folders, manage printers, and view print history), and they can also use the BarTender Cloud REST API from within your custom application.

    • Access to the BarTender Cloud REST API is included with the Automation subscription plan.

  • Auditor: Users who have this role can manage files and folders and view print history.

Administrators can limit access to printers, files, and folders by granting or denying permissions to specific users and groups for specific items, regardless of user role. For more information, refer to Granting Access Permissions for Printers and Granting Access Permissions for Files and Folders.

The following permissions are available:

  • Manage Documents: Permissions to upload organize and manage files.A role that is given Manage Documents permissions is also granted mandatory Print Access permissions.

  • Print Access: Permission to print labels from the Print Console.

  • Manage Printers: Allows access to Printer Management.

  • View Print History: Allows access to view print jobs.

  • Create Workflows: Allows access to workflow creation.

  • API User: Permission to submit POST and PATCH requests from Action API scripts.

    The API User permission was designed to be combined with another set of permissions — Manage Documents, Print Access, or both. A role with only API User permissions would not be able to use the API to print or interact with documents without the Print Access or Manage Documents permissions, respectively.

ClosedTo create a new user role

  1. On the Roles page, click Create Role.

  2. In the Enter Role Name field in the Create Role dialog, enter a name for the role.

  3. In the permissions list, turn on the permissions that you want users who are in this role to have and turn off the roles you do not want users to have.

  4. Click Create.

ClosedTo edit an existing user role

  1. In the roles list, click for the role that you want to edit, then select Edit.

  2. In the Edit Role dialog, edit the name of the role and turn on or off the permissions that you want users assigned this role to have or to not have.

  3. Click Save.

ClosedTo delete an existing user role

  1. In the roles list, click for the role that you want to remove, then select Delete Role.

  2. In the Delete Role dialog, click Delete Role.

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