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Securing Documents

Print operators might require different levels of access to the BarTender files that are available in Print Station. You can restrict a user's ability to print specific items by using one or both of the following methods.

ClosedRestrict Root Folder Visibility

You can secure a specific set of files by limiting the visibility of the root folder that contains them to only specific users or groups. Any user or group who is not specifically granted visibility to the folder cannot see the folder on the Home page and therefore cannot print or run the files in the folder. We recommend that you make sure that all sensitive files are saved to the secured root folders.

ClosedTo restrict root folder visibility

  1. On the Home page, click , and then click Administrative Setup to open the Administrative Setup page.

  2. Click the Root Folders tab to open the Root Folders property page if it is not already displayed.

  3. In the root folders pane, click the root folder that you want.

  4. Click to select Visible to selected users and groups.

  5. Click to open the Add User or Group dialog.

  6. Select the user or group that you want to add. You can filter the users and groups in the list by selecting a location or by entering search criteria, such as a user or group name, in the Search area.

  7. Click OK to close the Add User or Group dialog.

  8. Click Save to save your changes.

ClosedUse Document Passwords

Print Station respects any document passwords that are assigned in BarTender. If the document password was configured to be used when a document is opened or printed, Print Station requests the password when the user clicks the document in the document selection pane.

For information about how to assign document passwords, refer to the BarTender help system.