Understanding the Data Entry Form

On the data entry form, you configure data entry controls to specify, at print time, the data that is placed in objects on your template and subsequently printed on your items. The data entry form appears at print time when a print operator prints the document, and the print operator uses the form to enter data by using controls such as text boxes, dropdown lists, radio buttons, record pickers, and so on.

BarTender displays the data entry form before it starts to print the items. When the data entry form appears, the cursor appears inside the first control (if there is more than one control on the form). Any default reply text that you specified for that control is highlighted. The print operator can either accept this data and continue to the next data entry control or enter new data.

When the print operator finishes entering data into a control, they can use the Tab key on the keyboard to move the cursor to the next control. If the print operator needs to return to a previous data entry control, they can press Shift+Tab to move backward or use the mouse to select to the control that they want.

BarTender data entry forms support the following items:

Multiple Controls: You can associate a data entry control with every object on your template that supports data entry.
Multiple Templates: A single data entry form can support multiple templates in your document. When you create a data entry form, the template objects from all of your templates are available as Template Object data sources, which can be associated with a control on your data entry form.
Multiple Forms: Your document can have any number of data entry forms. The forms can appear one after the other, or you can specify conditions for each form that determine whether it is displayed at print time. The conditions can be based on a database record or user-input data that was provided on a previous form.

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