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When you use query prompts and record picker controls on a data entry form, it is important that the controls have focus and are addressed by the print operator in the correct sequence. For example, a control that is linked to a query prompt on the form must be used before the record selector, so that a print operator can specify the necessary filter criteria that is used to populate the record selector with the correct database records.

Specifically, the sequence of controls on the form must be as follows:

1. Data entry controls that are bound to query prompts

2. Record picker control

3. Data entry controls that are bound to data sources

You must also consider form sequence when you create a document that has multiple data entry forms. For example, the following scenarios are not valid: 

• You have two forms, and the second form prompts the print operator for data that is required by the first form.

• You have a query prompt on a conditional form, and a subsequent form requires data that might not be specified if the conditional form is not shown.

Related Topics

• Using Data Entry at Print Time
• Adding a Query Prompt to a Form
• Using a Query Prompt to Filter Data in a Text File Database
• Using Record Selection on Forms