Variables for Email Notifications
When you configure a State or Transition email notification, you can add variables to the message so information about the file and/or workflow will be included automatically in the email message. You can also use variables to add buttons or links to the email message.
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In the Enter State Notification dialog, click
to display a list of variable you can insert into your notification. -
Select the variable you want to use and Bartender Cloud automatically inserts it into the text where you cursor is.
The available variables are:
| Variable | Description |
|---|---|
| %ApprovalMembers% | Displays a list of approval member names, separated by semicolons (available only for domain users and groups) |
| %Comment% | Displays the comment that was entered by the user who performed the last transition |
| %CurrentDate% | Displays the date when the notification was sent |
| %CurrentTime% | Displays the time when the notification was |
| %FileCreatedBy% | Displays the name of the user who created the latest file revision |
| %FileInformation% | Displays file information (such as Name, Created By, and Created Date) in a panel |
| %FileName% | Displays the name of the file |
| %FilePath% | Displays the directory path of the file in Librarian |
| %FileRevision% | Displays the current revision of the file |
| %FileRevisionState% | Displays the current state of the file revision |
| %FileUpdatedBy% | Displays the name of the user who last updated the file history for the latest revision |
| %Username% | Displays the name of the user who ran the transition that caused the email notification message to be sent |
| %Workflow% | Displays the name of the workflow that the file is assigned to |
| %WorkflowApprovalPortalButton% | Provides a "Review and Approve" button for approval processes that use Print Portal |
| %WorkflowApprovalPortalUrl% | Provides a URL hyperlink for approval processes that use Print Portal |