Usage Page

The Usage page displays printing and storage information for the current subscription for your organization. Depending on your subscription, the graph will show either the number of labels printed versus the subscription maximum, or the number of printers used versus the subscription maximum. In addition, it displays the amount of storage space that has been used versus the subscription maximum. The page also contains information about your subscription, such as your plan type and the date the subscription expires.

To open the Usage page

  • Click to open the BarTender Cloud menu, then click Administration, and select Usage.

Usage Data

Usage data displays on two circle graphs near the top of the Usage page. These graphs give a visual representation of the percentages used. The first graph displays either the number of labels printed or the number of printers used, depending on subscription type. The second graph displays the amount of space used compared to the subscription limit. This graph is further divided into Print History files and Librarian files

  • Print History: The Print History value displayed on the graph is a combination of Print Job History and Print Item History.

  • Librarian: This value consists of a consolidation of files in all of the folders and subfolders within Librarian.

When the user meets or exceeds their number of labels or printers, or the maximum size of their storage, the graphs display in red. When the storage quota is exceeded, a warning banner displays stating: "Storage quota exceeded. Please review your Print History and Librarian files and remove unnecessary items." If the maximum storage is exceeded, adjusting Print Retention & Storage Lifecycle Policy settings or manually deleting items from Print History and Librarian can help alleviate the issue.

You can also access the Print Settings page directly from the Usage page by clicking Configure Retention. Here you can specify how long to keep usage data in the application cache ($temp space).

ClosedTo specify how long to keep usage data

  1. On the Usage page, click the Configure Retention button to open the Print Settings page.

  2. In the Print Retention & Storage Lifecycle Policy section, specify the following:

    • Retain print job history for. Select the length of time you want to store your print job history.

    • Retain print item history for. Select the length of time you want to store your print item history.

    • Purge unwanted images after. Select the length of time you want to store images of printed items. After this time expires, these images are permanently deleted.

    • Purge deleted files after: Select the length of time after which you want to permanently remove deleted items.

  3. Click Save.

Usage Charts

The information displayed in this area depends on the parameters that you configure. The following types of usage data are available:

  • Printed Items: Displays the number of printed items per month for the time range that you specify, such as Last 3 months or Last 6 months.

  • Monthly Details: Displays the number of printed items per day for the month that you specify. For example, January 2025, or May 2026.

  • Storage Space Used: Displays the amount of storage space that is being used by print history and Librarian data.

ClosedPrinted Items/Monthly Details

When the type of data that is selected in the first list in the Usage Charts area is Printed Items or Monthly Details, the first chart below displays:

  • Printed Items. Columns for the number of months selected in the second list. Each column contains the total for that month.

  • Monthly Details. Totals for the month selected in the second list.

ClosedPrint Usage by Month

When the type of data that is selected in the first list in the Usage Charts area is Printed Items or Monthly Details, the bar graph displays the total number of printed items for the duration specified, and table displays the total number of printed items by month for the last 12 months.

In the Printed Items chart, you can click any month on the bar graph to open the Monthly Details graph for that month. You can click the column headers of the table to sort items in ascending or descending order.

ClosedStorage Space Usage

When the type of data that is selected in the first list in the Usage Charts area is Storage Space Used, the bar graph below displays the amount of storage space that is being used by Print History and Librarian.

The same data is displayed in the Storage Space Usage table below that. You can expand the rows of this table to view further details about the storage space amounts and the length of time that data is stored. You can also click the column headers of the table to sort items in ascending or descending order.

ClosedTo specify how long to keep data in the $temp space

By default, the usage data for the application cache ($temp space) is kept for 30 days. To change this time range, follow these steps:

  1. In the Usage Charts area, select Storage Space Used in the list.

  2. In the Storage Space Usage table, expand the Librarian row.

  3. In the Keep For column for the Application Cache storage type, click the list, and then select the time range that you want. Your change is automatically saved.

Related topics