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Selecting a Printer

Typically, when you first create a document, you use the New Document wizard to select the printer that you want to print the document to. However, in some cases, you might want to send your print job to a different printer. To do this, you can use the options on the Print dialog or the Printer Name Options dialog to select the printer that you want.

ClosedTo select a printer by using the Print dialog

  1. On the File menu, click Print to open the Print dialog. Alternatively, click the icon on the main toolbar.

  2. In the Name list, select the printer that you want.

  3. Optionally, click Document Properties and/or Printer Properties to view or modify the settings for the selected printer.

  4. Click Print to print the document. Alternatively, click Close to return to the template without running the print job.

If you previously configured the document to obtain the printer name from a database field, a data source, or a data entry form, the Name list is read-only. To reconfigure the document to obtain the printer name from the Print dialog, follow these steps:

  1. Next to the Name list, click .

  2. In the Printer Name Source area of the Printer Name Options dialog, select Specify printer name in print dialog, and then click OK.

  3. In the Name list, select the printer that you want.

ClosedTo select a printer by using a database field

  1. Connect your document to a database that contains the exact name of the printer that you want to use. For more information about how to do this, refer to Connecting to a Database.

  2. On the File menu, click Print to open the Print dialog. Alternatively, click the icon on the main toolbar.

  3. Next to the Name list, click .

  4. In the Printer Name Source area of the Printer Name Options dialog, select Get printer name from database field.

  5. In the Database Field list, select the database field that contains the name of the printer that you want, and then click OK.

  6. In the Print dialog, click Print to print the document. Alternatively, click Close to return to the template without running the print job.

ClosedTo select a printer by using a data source

You can configure your document to use certain types of data sources, such as VBScript or an external file, to obtain the name of the printer that you want to use. To do this, follow these steps:

  1. On the File menu, click Print to open the Print dialog. Alternatively, click the icon on the main toolbar.

  2. Next to the Name list, click .

  3. In the Printer Name Source area of the Printer Name Options dialog, select Get printer name from data source.

  4. In the left navigation pane, click Data Source.

  5. On the Data Source tab, click next to the Type field, and then use the Change Data Source Type wizard to select and configure the data source.

  6. Click OK to close the Printer Name Options dialog.

  7. Click Print to print the document. Alternatively, click Close to return to the template without running the print job.

For more information about data sources, refer to Working with Data Sources.

ClosedTo select a printer at print time by using a data entry form

This option is available when a control on the data entry form is connected to the list of available printers. At print time, the print operator uses the data entry form to specify the printer to use.

  1. On the File menu, click Print to open the Print dialog. Alternatively, click the icon on the main toolbar.

  2. Next to the Name list, click .

  3. In the Printer Name Source area of the Printer Name Options dialog, select Chosen via data entry form, and then click OK.

  4. Click Print to print the document. Alternatively, click Close to return to the template without running the print job.

ClosedTo connect a control to the printer list

  1. On the data entry form, add the control that you want the print operator to use at print time to select the printer.

  2. Double-click the control to open the Control Properties dialog. Alternatively, right-click the control, and then click Properties.

  3. In the left navigation pane, click Linked Data Source.

  4. In the Data sources area, click Printer, and then click Close.

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