Managing BarTender Files and Folders

As an administrator, you can specify where BarTender stores application-specific files. You can also set the default directories where BarTender saves and retrieves documents, images, and scripts. The File Locations page in Administration Console defines all of these locations, whether they are on your local computer, somewhere on the network, or stored in Librarian.

ClosedTo set a default file location

  1. Open Administration Console. To do this, on the Tools menu, click Administration Console. Alternatively, in Windows, click Start, click to expand the BarTender <version> folder in the apps list, and then click the Administration Console icon.

  2. In the navigation pane, click File Locations to open the File Locations page.

  3. Locate and then select the folder or file location that you want to set.

  4. Click Change Location.

  5. In the Browse for Folder dialog, browse to the directory where you want BarTender to save and/or retrieve files. For configuration files, also enter a file name for the configuration file.

  6. Click OK to close the Browse for Folder dialog.

  7. Click Apply to apply the settings. Alternatively, click OK to apply the settings and also close Administration Console.

All of the defined locations can be transferred between installed instances of BarTender. To save the current locations in an XML file, select Export Settings, and then browse to the destination directory that you want. After the XML file is saved, you can load it into another instance of BarTender by using the Import Settings option.

Using Librarian

Use Librarian to store files in a centralized database rather than “loose” on various hard drives, so that files are easier to track and manage. File check-in and check-out processes prevent users from overwriting each others' changes. You can use revision control to retain copies of all previous versions of a file so that not only do you have a history of who has made what changes and when, but you can also retrieve actual copies of the previous versions and even roll back to an older version if you want. You can specify security settings in Administration Console to control which users can access files within Librarian and what they can do with them.

For more information, refer to the Librarian section of the BarTender help system.