Creating Phrase Libraries

When you click Embedded Data Tables on the Edit menu, a default data table is displayed in the Embedded Data Table Editor. To create a phrase library, click the Home tab, click Add, and then click Phrase Library.

The default phrase library that is displayed includes an ID column, a default language column, and optional Category, Tags, and Comments columns. Add the text that you want to store in the library by entering it in the table cells or by importing it from an external file. You can add more languages as needed and optionally use the Auto-Translate feature to automatically translate the phrases in the library.

Creating a New Phrase Library

Use one of the following methods:

Create a new phrase library. To do this, click Add on the Home tab, and then click Phrase Library.
Duplicate an existing library. To do this, select the library that you want in the Tables pane. On the ribbon, click Copy, and then click Copy Table. On the ribbon, click Paste, and then click Paste Table.
Import a phrase library from another database. To do this, click Import on the ribbon, and then click either Phrase Library (CSV) or Phrase Library (TMX), depending on the file format of the library that you want, to start the import wizard. For more information, refer to Importing and Exporting Phrase Libraries.

In the data pane, click an empty cell, enter the phrase that you want for that field, and then press Tab on your keyboard to enter data for the next field.

You can use the import feature to import phrases from an external comma-separated value (CSV) or Translation Memory Exchange (TMX) file. For more information, refer to Importing and Exporting Phrase Libraries.

To add a category to an item, click the cell that you want under Category, and then enter the category that you want.
To remove a category from an item, select it, and then press Backspace or Delete.

To add one tag to an item, click the cell that you want under Tags, enter the tag that you want, and then click away from the cell, enter a comma, or press Tab.

To add multiple tags to an item, click the cell that you want under Tags, and then enter the tags that you want, separated by commas. If you enter more tags than the cell can display, you can click away from the cell to force it to expand and show all the tags.
To remove a tag from an item, click for the tag that you want to remove.

To add a comment to an item, click the cell that you want under Comments, and then enter the comment. If your comment is longer than the cell can display, you can click away from the cell to force it to expand and show the whole comment.
To remove a comment from an item, select the comment, and then press Backspace or Delete.

Adding, Translating, and Removing Languages

On the ribbon, click Auto-Translate.
In the Auto Translate: Select Languages dialog, select the language that you want to translate from in the Translate From list, and then select the languages that you want to translate to in the Translate To list. If a language that you want is not listed, click to open the Select New Language dialog, and then select the language that you want.
To translate only the untranslated phrases, click to select the Untranslated Phrases Only check box.

When this check box is not selected, the machine translation process evaluates all the terms in the phrase library and updates them automatically for all languages for which machine translation is available. If you manually added or edited translated terms, those terms might be overwritten by the machine translation process.

Click Translate.