Getting Revisions

A revision is a file that was modified from an earlier version. When you use Librarian as a revision control application, you can manage changes to files and compare and/or restore revisions.

When a user checks a file in to Librarian, the file is assigned a revision number. For example, when a file is first added to the repository, it is "revision 1." When the file is checked out, modified, and checked back in, it is "revision 2," and so on. Each revision is saved to the BarTender System Database along with the revision number, the timestamp, and the name of the user who made changes to the file.

You can retrieve the most recent version of a file or any previous revision from the repository and save it to your computer.

In the Folders pane, browse to the folder in the Library directory that contains the file that you want. If the file is checked out to you or is waiting for your approval, click the Checked Out to Me or Waiting for My Approval directory to find the file.
In the Files pane, select the file that you want.
Open the Get File(s) dialog by using one of the following methods:

In the Files pane, right-click the file, and then click Get Latest Revision.
On the File menu, click Get Latest Revision.
In the File History pane, right-click the latest revision, and then click Get Revision.

In the Get File(s) dialog, browse to the location on your computer where you want to save the revision, and then click Get.

In the Folders pane, browse to the folder in the Library directory that contains the file that you want. If the file is checked out to you or is waiting for your approval, click the Checked Out to Me or Waiting for My Approval directory to find the file.
In the Files pane, select the file that you want.
In the File History pane, right-click the revision that you want, and then click Get Revision.
In the Get File(s) dialog, browse to the location on your computer where you want to save the revision, and then click Get.

When you get a revision of a file, the revision that you select overwrites any revisions that might already exist in the same location on your computer. If you want to save two different revisions of a file to the same location on your computer, you must change the file name of one of the revisions.