File Menu |
The File menu includes options that you can use to add files to Librarian and to modify selected files or folders. The options in the File menu vary depending on the type and properties of the item that is selected and include the following:
Open: Opens the selected file for viewing.
Get Latest Revision: Displays the Get File(s) dialog, which you can use to retrieve a file from the repository and save it to your computer. For more information, refer to Getting Revisions. Available when a file is selected in the Files pane.
Check Out: Checks out the selected files. For more information, refer to Checking Out a File.
Check In: Checks the selected files back into the repository. For more information, refer to Checking In a File.
Add: Displays the Add File(s) dialog, which you can use to browse to and add BarTender documents, images, or other files to the file repository. The new item is placed in the selected folder in the Folders pane. For more information, refer to Adding a File.
Create New Folder: Creates a subfolder in the currently selected folder in the file repository. Available when the Folders pane is selected.
Undo Check Out: Reverses the check out process for the selected files.
Transition: Displays the workflow steps that the file can be transitioned to next in its workflow. Click the step that you want to open the <Transition step> dialog. For more information about workflows, refer to the Administration Console help system. Available when the file is assigned to a workflow.
Rename: Makes the name of the selected item writable so that you can rename it.
Delete: Deletes the selected files from the repository. If a folder is selected, all subfolders and files are also removed. For more information, refer to Deleting and Restoring Items.
Undelete: Restores a deleted item. Available when Show Deleted Items is selected in the View menu and a deleted item is selected in the file repository.
Purge: Removes a deleted item from the BarTender System Database. This operation removes the history of the deleted item and cannot be reversed. Available when Show Deleted Items is selected in the View menu and a deleted item is selected in the file repository.
Add Comment: Opens the Add Comment dialog, where you can specify a comment to add to the selected files. For more information, refer to Adding and Editing Comments.
Embedded Revision Log: Opens the Embedded Revision Log dialog, which you can use to view changes that were made to the BarTender document. For more information, refer to Embedded Revision Log .
Properties: Displays the Properties dialog for the selected file.
Exit: Closes Librarian.