. To hide the details, click 
.
File History Pane |
The File History pane displays the revisions of a selected file and a list of actions that were performed during each revision. By using the File History pane, you can open file revisions, revert to previous revisions, add or edit revision comments, and change the workflow state of a revision.
A revision is any change that was made to the contents of a file. Whenever you edit a file and then check it in to the repository, Librarian marks the file as a new revision by assigning it a sequential number (revision 1, revision 2, and so on).
An action is any change that was made to the status of the file. The File History pane displays the actions that were performed on each revision of a file, such as Rename, Delete, Add Comment, or Check Out.
To show or hide all the comments for all the file revisions, click View Comments. To view the details for a specific revision, click . To hide the details, click .
The file path to the selected item in the repository is displayed at the top of the File History pane.
When you save a new revision of a file to the repository, Librarian stores information about the revision as fields in the BarTender System Database. You can customize your view of this information by adding or removing columns in the File History pane. To do this, right-click any column header to display the list of available columns, and then click to select or clear the columns that you want to add or remove.
The following types of information can be displayed.
|
Field |
Description |
|---|---|
|
Time |
The time of a change, displayed in long date format |
|
Action |
The action that was performed |
|
User |
The user who performed an action |
|
Revision |
The document's revision numbers |
|
State |
The state of the file when an action was performed |
|
Computer |
The computer that was used when an action was performed |
By default, the revisions are grouped by the Revision field, but you can group them by any one of these fields. To do this, right-click the column header for the field that you want, and then click Group by This Column.
When you right-click a revision, a context menu is displayed. The options that are available vary depending on the file properties and include the following:
Open Revision: Opens the selected revision for viewing but not modifying.
Get Revision: Opens the Get File(s) dialog, which you can use to retrieve the revision from the repository and then save it to a specific location on your computer. For more information, refer to Getting Revisions.
Add Comment: Opens the Add Comment dialog. For more information, refer to Adding and Editing Comments.
Edit Comment: Opens the Edit Comment dialog. For more information, refer to Adding and Editing Comments.
Transition: Displays the name of the next step in the workflow that you can access and move the file to. Click the step that you want to open the <Transition step> dialog. For more information about workflows, refer to the Administration Console help system. Available when the file is assigned to a workflow.
Rollback: Opens the Rollback File dialog, which you can use to revert to the selected revision of a file. For more information, refer to Rolling Back Files.
Properties: Displays the Properties dialog for the selected revision. For more information, refer to Properties Dialog.
Fields: Displays a list of available column headers that can be added to or removed from the pane and options to group by a specific column or no column.