Adds a new file state to the bottom of the file state list.
Workflow Setup Dialog |
Use the Workflow Setup dialog to create, edit, and manage the states of your workflow in Librarian. By using this dialog, you can add file states, remove existing states, and specify the hierarchy of states to use when a workflow is in progress. The following options are available.
The File States pane lists the available states that you can assign to a file. By using the toolbar at the bottom of the pane, you can manage your file states, as follows:
Adds a new file state to the bottom of the file state list.
Removes the selected file state.
Renames the selected file state.
Moves the selected file state up one level in the list.
Moves the selected file state down one level in the list.
For each file state that is listed, another state can precede and/or follow it. Use the Properties for Selected State pane to specify the preceding and following states that can be used for each file state in the workflow.
The following options are available:
Allowable initial state: Specifies that the selected state can be assigned to a file when it is first added or checked in to Librarian.
Default initial state: Specifies that the selected state is automatically assigned to a file when it is first added or checked in to Librarian. Available when Allowable initial state is selected.
Published: Specifies that all files that are in the selected state can be opened by users who have the corresponding permission assigned to them in Administration Console. Typically, this means that the file is finished and should not be edited further.
Allowable Previous States: Lists the file states that are available to precede the selected file state in the workflow.
Allowable Subsequent States: Lists the file states that are available to follow the selected file state in the workflow.